1. The Friends of Wool Library came into being with an inaugural meeting on 10 May 2011. The meeting had been arranged as a follow-up to a previous meeting of some 25 Library users which had been addressed by Alex Brenton CC on the Dorset CC consultation proposals for the future of Library Services in Dorset and the implications for Wool library. It was agreed that a “Friends of Wool Library Group” be formally set up and to instruct the Committee appointed by the Group to look at the best legal format for the body and to recommend this and a more detailed Constitution to a future general meeting.
2. The headline purpose of the Friends was the retention of the library as a physical presence in Wool working in collaboration with the Parish Council and AD Lib ( the Association of the Friends of Dorset Libraries). This purpose was confirmed and supported by the Annual Parish Meeting held on 16 May 2011.
3. As is now well known, the County Council on 21 July 2011 took the decision by a majority of only one vote to close 9 libraries in 2012 whilst offering a package of support to any of the 9 community groups who wished to take over the running of their library on a community-managed basis. On 10 November an attempt by the minority party on the County Council to have the decision rescinded was defeated.
4. Friends of Wool Library then submitted a draft business plan in January 2012 based on an original Parish Council offer to the County to move the Parish Office into the library space and take over responsibility for the rent and utilities costs, with FOWL as their sub-tenant managing the reconfigured space as the library. The Parish Council wrote on 29 February 2012 confirming their decision to make this move. The County Council Cabinet on 7 March 2012 approved the transfer of a non-core library service to 7 libraries including Wool.
At the first Annual General Meeting of the Friends of Wool Library on 27 March 2012, the following were elected to serve as the Trustees:
Chairman: David Smith
Secretary: Rosemary Berrie
Treasurer: Jenny Villis
Committee Members: Alasdair Berrie, Kate Bonfield, Martin Hosegood, Eileen Osgood, Chris Whish
The operational management of the Library will be the responsibility of an Operational Management Group (OMG) led by the Volunteer Co-ordinator, Christine Reber and comprising a number of Trustees and volunteers
Membership of the Friends of Wool Library is for a financial year which runs from April to March.
Download this form and bring it in to the library, or send it to Mrs J Beeby, 29 Hillside Rd, Wool, BH0 6DY
This is the form to use for members renewing their annual subscriptions:
Application and renewal forms are also available to collect at the library if you prefer.
1. First and foremost, the subscriptions represent the core funding to enable the Friends to run the Community Library. (These include Insurance costs, additional/specific training for volunteers, improvements to/replacement of furniture and equipment, hire of rooms for meetings and events etc.) We are fortunate that the Parish Council Office is now sharing the library space and the Parish Council are meeting the rent and utilities costs and that also there is a small start-up grant from the County Council. In the beginning we need an estimated £1,500 - £2,000 a year to keep afloat but this could rise if we wish to develop and expand in future years.
2. It is the members who will decide the future policy and development of the Library. By having the right to attend and cast your vote at the AGM and other General meetings, you will have direct influence on shaping the community library of the future and the people you wish to run it on your behalf.
3. We are already planning a number of special events which will be either free or discounted for members. For these, members and donors will be first to be invited to attend, before we open them up to the wider Community.
4. It should be a great way of making new friends, particularly those who are new to the village and surrounding community. We will also be delighted to welcome those who wish to join our ever-increasing band of volunteers. There is a variety of roles. You will be provided with free training if you wish to join the library roster but you will be also welcome if you wish to lend a hand with events or fund-raising or press and publicity.
FRIENDS OF WOOL LIBRARY : CONSTITUTION
1. Name: The group shall be known as The Friends of Wool Library
2. Purpose of the group
To develop and manage a community-led library service in the village of Wool
To provide for the development of other community activities compatible with the operation of the library
• to raise money by fund-raising, donations, membership subscriptions, legacies, grants, sales or any other lawful method
• to recruit volunteers from among its members and the wider community
• to offer a programme of activities and events
• to co-operate with other friends groups within Dorset
• To pursue any action or activity which is lawful and necessary to achieve the purpose
a) Friends of Wool Library shall be open to anyone over 18 who is interested in helping the group to achieve its aims.
b) Friends of Wool Library may from time to time invite persons holding any office in other relevant organisations to become ex officio members of Friends of Wool Library.
c) Every member shall have one vote at general meetings.
d) The trustees shall have the power to refuse membership to an applicant where it is considered such membership would be detrimental to the aims, purposes or activities of the group.
e) Termination of membership:
i) Any member of the group may resign his/her membership by giving notice in writing to the Secretary of the Friends of Wool Library.
ii) The Committee may, by resolution passed at a meeting thereof, terminate or suspend the membership of any member if, in its opinion, his/her conduct is prejudicial to the interests and objects of the group, provided that the member shall have the right to be heard by the Committee before the final decision is made.
5 Subscription Membership fees will be set by the Managing Committee on an annual basis.
6 Committee duties: There shall be a Managing Committee comprising
a Chairman, a Secretary and a Treasurer and up to five other members
elected annually at the Annual General Meeting They will serve for the next year, and will retire at the next AGM, but may be re-elected., save that the Chairman shall not serve a period of more than three consecutive years. The Committee shall serve as the trustees and have general management and direction of the funds and affairs of the group. It shall be empowered to co-opt replacement Committee members should vacancies occur and to establish sub-committees at its discretion. The Committee may co-opt persons with specialist knowledge or experience but such persons will not serve as trustees.
7 General Meetings: the quorum at all general meetings shall be one tenth of the membership. At least 21 days notice shall be given to all members of the annual general meeting. The AGM shall receive the annual audited accounts, elect the Officers and the Committee and consider any proposals that have been notified to the secretary and appear in the notice of summons to the meeting.
8 Committee meetings: The Committee may meet at any time but must meet at least three times a year. Three members shall constitute a quorum. The Committee must meet within 14 days of the receipt of a request for a special meeting of the group signed by any ten members. If the trustees have a conflict of interest they must declare it and leave the meeting while the matter is being discussed or decided.
9 Nominations for Honorary Officers and members of the Committee
must be made by members of the group in writing and be in the hands
of the secretary at least seven days before the annual general meeting.
If there shall be more nominations than vacancies, election shall be by
ballot at the meeting .
10 Procedure: all questions arising at any meeting shall be decided by a
simple majority of those present and voting. In the case of an equality
of votes the chairman shall have a casting vote.
11 Minutes: a record of all meetings shall be kept in a minute book by the
12 Finance: all funds and assets in the possession of the group shall be
held, paid and applied as the committee may direct, within the objects
of the group. Pending such direction the funds shall be held in a
separate bank account in the name of the group. All cheques drawn on
that account shall be signed by any two of the officers or by one officer
and any committee member nominated for the purpose by the
committee. Trustees cannot receive any money or property from the group, except the refund of reasonable out of pocket expenses.
13 An Auditor shall be appointed by the Annual General Meeting. No
committee member may serve as an auditor.
14 Alteration of this constitution shall require a two thirds majority of
members present and voting at a Special General Meeting of
the group. Notice of any suggested alteration shall be given to the
Committee in accordance with the procedure set out in Clause 8.
15 Winding up: the group may be dissolved by resolution passed by two
thirds majority of those present and voting at a special general meeting
convened for the purpose for which notice of 21 days shall be given to
all members. Such a resolution may give instruction for the disposal of
any assets held by the group, provided that sufficient property be
retained to discharge all the group's debts. Any assets remaining shall be transferred to a group with similar purposes to this one.
16 Data Protection Act: each member shall be deemed to have given
consent, for the purpose of the Act, for his or her name, address and
telephone number, and ,where given, email address to be recorded in any data processing or media system available to the officers.
17. Interpretation: the meaning of this constitution shall be interpreted by
the committee at its complete discretion.
This constitution was adopted on 27 March 2012 at the D’Urberville Centre, Colliers Lane, Wool